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As a business owner in Hong Kong’s private sector, you should be familiar with Hong Kong PDPO data privacy laws and how they impact your operations. These regulations mandate businesses be open with data subjects about what information is being collected; and ensure it remains up-to-date and accessible for the subject’s benefit.
Hong Kong PDPO contains six foundational data protection principles your business should be familiar with to avoid fines for noncompliance with PDPO laws. One principle states that personal data must only be collected for legitimate reasons; that means any data collected should relate directly to functions or activities performed by your business and should not be used any other way.
Additionally, the PDPO requires data to be stored securely, including taking measures against malware and hacking. Furthermore, businesses must inform data subjects of their collection purpose, providing them with the opportunity to opt-out if desired.
Under the PDPO, personal data must be retained no longer than necessary, both physically and electronically. Retaining too much personal information increases identity theft risk as well as other security risks; to ensure its protection it’s important to review privacy policies regularly and update them when necessary.
Under the PDPO, businesses are also required to ensure all personal data they collect and process is accurate, up-to-date, accessible, and secure. This safeguard protects data subjects’ rights and helps avoid breaches and fraud; additionally, all data users must develop a plan to address potential breaches and mitigate their effects.
Public sector businesses must abide by the Personal Data Protection Order regardless of where their data is processed; this applies both for-profit and not-for-profit centers. Establishing compliance methods may prove challenging when the PDPO stipulates you create an action plan for processing and storage of data; for assistance on this front, consider consulting a data compliance consultant as they possess expert knowledge that can keep you compliant with PDPO laws.
